Use UNSPSC Codes with Contracts

Using UNSPSC^® Codes Version

Contents of this topic:	Links to related topics:
Overview Search for UNSPSC-coded items UNSPSC codes in analysis groups	Work with analysis projects Manage contracts Activate supply contract prices and resolve exceptions Resolve user-initiated and GPO price changes Create and edit user notes
Search Contracts Online Doc
Spend Types
Current Release Notes

Overview

The United Nations Standard Products and Services Code® (UNSPSC®) is a hierarchical set of codes "used to
classify all products and services." An UNSPSC code provides multiple, layered categories for identifying goods and services. Each code has four levels of classification: segment, family, class, and commodity. Two digits are available for each level. (The UNSPSC web site http://www.unspsc.org provides more information about the codeset.)

Version 23.0701 is the level currently supported in the SCM application.

Below is a description of several codeset segments, with examples (Table 1).

Table 1 - Examples of UNSPSC Codes and Items

Segment	Name	Code Example
42	Medical Equipment and Accessories and Supplies	family class commodity	42141501 - Cotton Ball or Fiber 14 - Patient Care and Treatment Products and Supplies 15 - Applicator Swabs and Cotton Balls 01 - Cotton Ball or Fiber
43	Information Technology Broadcasting and Telecommunications	family class commodity	43191502 - Pagers 19 - Communications Devices and Accessories 15 - Personal Communication Devices 02 - Pagers
44	Office Equipment and Accessories and Supplies	family class commodity	44111509 - Pen or Pencil Holders 11 - Office and Desk Accessories 15 - Organizers and Accessories 09 - Pen or Pencil Holders
45	Printing and Photographic and Audio and Visual Equipment and Supplies	family class commodity	45131505 - X-Ray Film 13 - Photographic and Recording Media 15 - Still Picture Film 05 - X-Ray Film
46	Defense and Law Enforcement and Security and Safety Equipment and Supplies	family class commodity	46181532 - Lab Coats 18 - Personal Safety and Protection 15 - Safety Apparel 32 - Lab Coats
47	Cleaning Equipment and Supplies	family class commodity	47131602 - Scouring Pads 13 - Cleaning and Janitorial Supplies 16 - Brooms and Mops and Brushes and Accessories 02 - Scouring Pads
48	Service Industry Machinery and Equipment and Supplies	family class commodity	48101601 - Commercial Use Blenders 10 - Institutional Food Services Equipment 16 - Food Preparation Equipment 01 - Blenders
49	Sports and Recreational Equipment and Supplies and Accessories	family class commodity	49201503 - Stationary Bicycles 20 - Fitness Equipment 15 - Aerobic Training Equipment 03 - Stationary Bicycles

The list of codes begins with the value 10000000. (These initial codes are related to animals and livestock ... probably not useful for hospitals.)
UNSPSC code 42000000 (Figure 1) begins the group of codes related to medical equipment and supplies.

Figure 1 - List of UNSPSC Codes

Version

The UNSPSC^® code table in Sourcing and Contract Management is Version 19.0501.

Some UNSPSC codes previously in use have been deleted in Version 19.0501. New codes have also been added to the total list. The descriptions of other codes have changed.

An Excel file contains the new codes, codes with changed descriptions, and obsolete (deleted) codes on tabbed worksheets.

Searching for UNSPSC-Coded Items

If your item records contain UNSPSC codes, you can use the UNSPSC codes in searching. The paragraphs below outline using UNSPSC codes in searches. For details about searching, click ? in the upper right of the Search panel.

To search by UNSPSC code for an item record:

Enter an UNSPSC code in the Search panel on the "Search" page.
Click Items.
The results display all of the items that have the UNSPSC number assigned.

Search results contain several columns of information that can be sorted and grouped in different ways. See Item Searches in the online documentation for details.

Note: When you search for a complete UNSPSC code ending in "00" (such as 42132200), the search actually looks for UNSPSC codes containing the first six integers, and any final two integers. So, the search would look for the code 42132200, but also for codes 42132201, 42132202, 42132203, 42132204, 42132205, and so on. See the ? Help on the Search panel for details.

UNSPSC Codes in Dynamic Analysis Groups

With the analysis tools, you can create dynamic analysis groups to classify and examine segments of your spend dollars. Several descriptors, such as: contract, department, vendor, manufacturer, UNSPSC code element , and others are available for defining analysis groups. See Creating and Using Analysis Groups for details.

Using UNSPSC® Codes Version

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